Separate Email Addresses for Groups
Question asked by VCA Admin - 3/25/2020 at 11:51 AM
Answered
Hi.  We currently have a Department called  "IT" with  2 groups called  "Level1" and "Level2".  We would like to create a 3rd group called "Alerts" that would contain automatically generated Server\computer hardware alerts that are low priority and do not require action.  They are informational.  So 2 questions:

1. Can we create a separate email addresses that will send tickets directly to the 3rd group - Alerts? We do not want to have to manually transfer them.  Or we will have to create a new Department with a dedicated email address.
2. Can we have the tickets sent to the Alerts group not count as new tickets in the reports for the IT Department since no action or work is needed?  The amount of Alert tickets will be quite large and will skew the report stats.

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Emily Ward Replied
Employee Post Marked As Answer
Hi,

If the "alert" tickets are being sent from a different email address than the one you are using for your IT department, then you would need to create a new department for those.  If those come from the same email address as all other tickets in the IT department then you can use events to have tickets automatically transferred from the front line group to the "Alerts" group.

If you are grouping reports by department, that will include all tickets in all groups under that department.  When you view reports you would need to group them by Group in order to separate out the Alert group tickets from all the others.  If you keep the Alerts emails in a group under the IT department, those tickets will always first hit the front line group for the department.  So when you view reports, even if you group by Group, it's only going to count the tickets as new in the front line group.  For example, if your Level1 is the frontline group, and you moved 20 Alert tickets from there (manually or with an event) to the Alerts group, when you view the report (grouped by Group), those 20 tickets will be counted as new tickets for the Level1 group and not the Alerts group.

All that said, if you would like the Alert tickets to be counted separately from all other tickets in the IT department, you would need to create a new department just for those tickets.
Emily Ward
Customer Relations and Partner Specialist
SmarterTools Inc.
(877) 357-6278
www.smartertools.com
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VCA Admin Replied
Thank you!
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Emily Ward Replied
Employee Post
You're welcome.
Emily Ward
Customer Relations and Partner Specialist
SmarterTools Inc.
(877) 357-6278
www.smartertools.com

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