Shared Folders on Outlook
Question asked by Jared Baglietto - 11/27/2025 at 8:37 AM
Answered
Hi everyone,

We are relatively new to SmarterMail and just started looking into sharing functionality and how closely it resembles Exhcnage 2019's shared mailbox feature.

I've successfully shared an inbox folder and can see it available to view on webmail. Now, is there any possibility to have this same view capability when you have your mailbox open on Outlook app?

Many thanks,

Jared
Andrew Barker Replied
Employee Post Marked As Answer
Connecting to a shared folder is dependent on the client's capabilities as well as the sync protocol being used. In the case of Windows Outlook using the MAPI protocol, this knowledge base article should provide the information you are looking for.


I've also changed this thread to a question since it isn't really describing a problem.
Andrew Barker Senior Software Developer SmarterTools Inc. www.smartertools.com
Derek Curtis Replied
Employee Post
Basically, in Outlook (and even eM Client, which, in my humble opinion, is WAY better than Outlook) you have to set up delegation in the client to open the shared account. 

In Outlook for Mac, that entails going to your account, clicking the Advanced button, and selecting the Delegates tab. Here, you can add the shared inbox to "Open these additional mailboxes:" by clicking the plus sign (+) and typing in the mailbox address (or just the username portion). Outlook should discover the share and allow you to add the inbox. 

Here's how my Accounts look, where "Device Management" is a shared Inbox:
Derek Curtis COO SmarterTools Inc. www.smartertools.com

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