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Using SmarterMail for POP and SMTP retrieval
Question asked by Herbert Kramheller - 1/30/2025 at 6:32 AM
Answered
Hi,
I intend to use SmarterMail on my Homeserver (M$2025-Server) as local Mailserver for storing Mails.
SmarterMail should have local postaccounts for 5 users in the family. The mails should be transferred by POP from the Mailaccounts of my WebHoster, and stored in an IMAP-Box for every account. And sending out an email, the mail should be sent to my Webhoster, to be delivered by him.
Think POP-Retrieval is the right name for this?

I installed SmarterMail on my server, created a domain and firstly one user account. Outbound and Inbound SMTP is activated. But I do not see any possibility to store the account data from my provider for fetching and delivering the mails :-(

can anyone help me for this need?

Regards HK
  

6 Replies

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Derek Curtis Replied
Employee Post Marked As Answer
Hi, Herbert

You'll want to look at SMTP Accounts and Email Retrieval in your Connectivity settings as a user. Here you can set up POP/IMAP "retrieval" of email from another provider, then set up an SMTP account to use for sending messages. Here's the Help page that discusses your Connectivity options:

https://help.smartertools.com/SmarterMail/Current/Topics/User/Settings/MySettings/ConnectedServices
Derek Curtis COO SmarterTools Inc. www.smartertools.com
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Herbert Kramheller Replied
Hi Derek, what a quick answer!
Will test this the next day(s).
If there are further questions, can I ask here again?
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Edit: 
Oh just realized, this is to be done when you are logged in as a user. Always searched in the admin page.

If I have the same provider for outgoing mails for all local users: Do I have to set up a smtp-account for every user? 
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Derek Curtis Replied
Employee Post
Hi, Herbert

Yeah, you'll need to do it for every user because every user can have different settings. (Even if, in your case, they don't.) 
Derek Curtis COO SmarterTools Inc. www.smartertools.com
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Herbert Kramheller Replied
And what is the better strategy? Using for every user his own account for smtp, or using for all users the same?
Perhaps to avoid unnecessary traffic?
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Jorel Haggard Replied
Employee Post
Herbert,

I can't say what the better tactic is, but if you're going to use the same SMTP account for each user, you could consider setting the SMTP service as an Outbound Gateway for the domain. You can create it at Settings > Gateways, and enable it for the domain at Domain > Options > Outbound Gateways. If you enter the auth credentials when setting up the gateway, then each user on your server will authenticate with those credentials when sending through the gateway. 


Jorel Haggard System/Network Administrator SmarterTools Inc. www.smartertools.com
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Andrew Barker Replied
Employee Post
I second Jorel's suggestion. If you can use the gateway configuration, it also simplifies things for the users. When using SMTP Accounts for each user, it would only really work when using the web mail interface, and the users would need to choose to send from the SMTP account for each message. Using the Gateway, it would work whether the users are sending from the web interface or from a client, and it would be seamless to the users.
Andrew Barker Software Developer SmarterTools Inc. www.smartertools.com

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