Share a calendar with another user

Question asked by FlexWS - 8/20/2015 at 5:47 AM

Answered

I login to the webmail client with userA@domain.com and go to shared resources, select I want to share my calendar, select userB to have full permissions and save it.

Now I login with userB@domain.com and go to Calendar and should expect to see UserA's calendar under the Calender's dropdown, but it is only showing "My calendar".

Did I forgot anything, or is it just not working?

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Bruce Barnes Replied

8/20/2015 at 6:49 AM

Two things:

userB needs to be in the same domain
userB needs to ADD your shared calendar to his calendars, then it will be accessible by him.

Bruce Barnes ChicagoNetTech Inc brucecnt@comcast.net Phonr: (773) 491-9019 Phone: (224) 444-0169 E-Mail and DNS Security Specialist Network Security Specialist Customer Service Portal: https://portal.chicagonettech.com Website: https://www.ChicagoNetTech.com Security Blog: http://networkbastion.blogspot.com/ Web and E-Mail Hosting, E-Mail Security and Consulting

FlexWS Replied

8/20/2015 at 8:06 AM

That is what I forgot.
UserB should still add it and it works now.
Thanks!

Employee Replied

8/20/2015 at 8:08 AM

Employee Post

FlexWS, like Bruce said you need to make sure that UserB attaches the shared calendar. Login as User B, go to My Settings | Sharing | Mapped Resources. You should see the calendar that User A has shared. Select that line and press Attach. Now if you go to Calendars, User B should see that calendar.

kevind Replied

8/20/2015 at 9:06 AM

FWIW, this whole process is not that intuitive. Suggestion: send UserB an email when something is shared and/or automatically add the resource instead of having to attach. Google Drive does both -- sends an email and automatically displays it in the recipients Drive.

Kevin

FlexWS Replied

8/20/2015 at 9:48 AM

User B should indeed add it himself before it is visible.

But it works great as far as I have tested now, user B can now see the calendar of user A in Outlook.

That was the goal, very nice.

Employee Replied

8/20/2015 at 9:58 AM

Employee Post Marked As Answer

FlexWS, I am glad that this helped you attach the shared resource.

Kevin, I can see you point in that an email notifying the User B that a resource has been recently shared (or the share revoked even) with instructions on how to attach the share. Maybe when User A shares a resource that user can be given an option to send an email notifying the share recipients.

Bruce Barnes Replied

8/20/2015 at 10:40 AM

Just transferred the credit for the correct answer to this post as I really like your suggestion of being able to send an e-mail to notify someone when a calendar has been shared with them!

Steve Guluk Replied

3/21/2018 at 8:43 AM

But Shared Calendars don't work with Version 16 Enterprise?

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