Create POP or SMTP Based Events

SmarterTrack's event-driven architecture gives administrators the ability to be notified when a specified event occurs. For example, an administrator can use the events system to automatically receive a notification when POP import of a ticket fails. NOTE: POP and SMTP events are only available to administrators.

Although the steps below show you how to create the most commonly used POP or SMTP event, the procedure is similar for the other POP and SMTP events.

Applies to SmarterTrack 11.x-12.x

POP Events
Follow these steps to create a system-level POP event that sends an email when a POP message import fails:

  1. Log in to the SmarterTrack management interface as an administrator.
  2. Click the settings icon.
  3. Expand the Configuration Folder in the navigation pane and click Events. A list of existing system events will load in the content pane.
  4. Click New in the content pane toolbar. This will open a dialog box with different event options.
  5. In the Name field, type a name for the event.
  6. In the Category field, select POP from the list.
  7. In the Type field, select POP Import Failed from the list.
  8. Click OK.
  9. Click the Options tab.
  10. Check Server Name and equals options, then input the server name.
  11. Click the Action tab.
  12. Click Add Action.
  13. In the Action field, select Send Email from the list.
  14. Input From and To Fields.
  15. Click Save.
  16. Click Save again.

This will create a basic email notification using the default configuration. All other configuration settings and conditions are optional. For more information, please refer to the POP Events page in the SmarterTrack Online Help.

SMTP Events
Follow these steps to create a system-level SMTP event that sends an email when a SMTP connection fails:

  1. Log in to the SmarterTrack management interface as an administrator.
  2. Click the settings icon.
  3. Expand the Configuration Folder in the navigation pane and click Events. A list of existing system events will load in the content pane.
  4. Click New in the content pane toolbar. This will open a dialog box with different event options.
  5. In the Name field, type a name for the event.
  6. In the Category field, select SMTP from the list.
  7. In the Type field, select SMTP Connection Failed from the list.
  8. Click OK.
  9. Click the Options tab.
  10. Check Server Name and equals options, then input the server name.
  11. Click the Action tab.
  12. Click Add Action.
  13. In the Action field, select Send Email from the list.
  14. Input From and To Fields.
  15. Click Save.

This will create a basic email notification using the default configuration. All other configuration settings and conditions are optional. For more information, please refer to the SMTP Events page in the SmarterTrack Online Help.

Applies to SmarterTrack 6.x - 10.x

POP Events
Follow these steps to create a system-level POP event that sends an email when a POP message import fails:

  1. Log in to the SmarterTrack management interface as an administrator.
  2. Click the settings icon.
  3. Expand the System Settings and Events folders in the navigation pane and click System Events. A list of existing system events will load in the content pane.
  4. Click New in the content pane toolbar. This will open a dialog box with different event options.
  5. In the Name field, type a name for the event.
  6. In the Category field, select POP from the list.
  7. In the Type field, select POP Import Failed from the list.
  8. Click OK.
  9. Click the Options tab.
  10. Check Server Name and equals options, then input the server name.
  11. Click the Action tab.
  12. Click Add Action.
  13. In the Action field, select Send Email from the list.
  14. Input From and To Fields.
  15. Click Save.
  16. Click Save again.

This will create a basic email notification using the default configuration. All other configuration settings and conditions are optional. For more information, please refer to the POP Events page in the SmarterTrack Online Help.

SMTP Events
Follow these steps to create a system-level SMTP event that sends an email when a SMTP connection fails:

  1. Log in to the SmarterTrack management interface as an administrator.
  2. Click the settings icon.
  3. Expand the System Settings and Events folders in the navigation pane and click System Events. A list of existing system events will load in the content pane.
  4. Click New in the content pane toolbar. This will open a dialog box with different event options.
  5. In the Name field, type a name for the event.
  6. In the Category field, select SMTP from the list.
  7. In the Type field, select SMTP Connection Failed from the list.
  8. Click OK.
  9. Click the Options tab.
  10. Check Server Name and equals options, then input the server name.
  11. Click the Action tab.
  12. Click Add Action.
  13. In the Action field, select Send Email from the list.
  14. Input From and To Fields.
  15. Click Save.

This will create a basic email notification using the default configuration. All other configuration settings and conditions are optional. For more information, please refer to the SMTP Events page in the SmarterTrack Online Help.

 

Learn more about SmarterTrack’s email ticket system and how it will help you improve your customer service.

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