When a user shares an item in Outlook when connected to SmarterMail via MAPI they can assign permissions to various users of that shared item. SmarterMail also allows users to add permissions to shared resources and shared items. However, Microsoft offers a number of different permission types when compared to SmarterMail, which has only four (4) permissions. As a result, when a share is created in Outlook, SmarterMail will map the permission given to that share as closely as possible so that it aligns with a SmarterMail permission level.
Below, we'll list the SmarterMail permission and then the Outlook permission that it most closely resembles.
User Shares
Folders
None: Users with the None permission level will not even be able to see the folder. The one exception for this is if it contains a subfolder that the user does have higher permissions for. In that case, they will be able to see the folder, but not any of its contents.
Read-Only: Approximates the Reviewer permissions level in Outlook. Grants permission for a user to read all details of items in the folder.
Manage: Approximates the Editor permission level in Outlook. In addition to the permissions granted with Read-Only access, this permission level also allows creating, editing, and deleting items in the folder
Owner: Approximates the Owner permission level in outlook. In addition to the permissions granted with Manage access, this permission level also allows renaming the folder and creating sub-folders.
Calendars
In addition to the permissions available with other user folders, user calendars also have the Availability permission level. This doesn’t directly map to a permissions level in Outlook, but it does allow a user to see the availability of a calendar. Specifically, users with this permission level can see that there are appointments and the free/busy status associated with each appointment.
In addition, users cannot interact with private appointments, regardless of the permission level granted to them. They will be able to see that the appointment exists, but all details will be hidden.
Domain Shares
Folders
None: Users with the None permission level will not even be able to see the folder.
Read-Only: Approximates the Reviewer permissions level in Outlook. Grants permission for a user to read all details of items in the folder. The one exception for this is if it contains a subfolder that the user does have higher permissions for. In that case, they will be able to see the folder, but not any of its contents.
Manage: Approximates the Editor permission level in Outlook. In addition to the permissions granted with Read-Only access, this permission level also allows creating, editing, and deleting items in the folder
Domain Administrators
In addition to any explicitly granted Manage or Read permissions, domain administrators can also rename domain folders and create sub-folders.
Calendars
In addition to the permissions available with other domain folders, domain calendars also have the Availability permission level. This doesn’t directly map to a permissions level in Outlook, but it does allow a user to see the availability of a calendar. Specifically, users with this permission level can see that there are appointments and the free/busy status associated with each appointment.
Resource Calendars (Rooms and Equipment)
Domain resource calendars only have the Manage permission level, however this differs from the Manage permission level for other domain shares. With resource calendars, Manage permissions allow a user to:
- Schedule appointments with the room or equipment. This is done by creating a new appointment in the user’s calendar and adding the resource as an attendee.
- Sync the calendar. The details will be mostly hidden, only permitting the user to see who scheduled the resource for a given appointment.