Offsite Archive search
Question asked by Paul White - January 29, 2017 at 2:44 PM
Unanswered
I have 1 client on my server that uses the Archive feature of SmarterMail.  The result is over the past 3 years their archive has grown to take up a very large amount of space ( 300 GB + ).  What I would like to do is move their archive data offsite to my office, and then run a separate instance of smartermail at my office for the sole purpose of searching the archive.  Or does smartermail have any special tool designed for just searching the archive?  Would I need a seperate license of smartermail just to run at my office for archive purposes, or could I use the free edition for this?  
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Paul Blank Replied
I'm thinking that the free version of SM would work fine for this. Perhaps you can try that and let us know how it goes. BTW the SM archive volume (there's a separate RAID1 pair for archiving) for one of my clients is now up to about 600GB and still just fine. I'm sure there are larger SM archives out there.
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I do worry about this. As the archives for my clients grows and grows I know that detaching/reattaching/migrating/moving the archives will become an issue. I'd like to see more development in the toolbox, admin management of the archive feature. I have a few customers who want to archive a portion of their archives, say older than five years. No idea what would happen to search indexes if I just move those folders off the server.
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Paul Blank Replied
 
I am pretty sure this is the case: If you move/remove archive files, the server will automatically reindex the archive, so the searches will reflect what's still there.
 
See the (currently) bottom of this thread:
 
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I have used the free edition to perform this task before and never really had an issue. The only issue I ever faced with the archive system is how the searches are performed. If large date ranges are used the system quits responding - dedicated box with plenty of RAM, CPU and SSD. I cannot recall if it was when trying to download large amounts of emails as a zip folder from the search results or if it was the actual search itself.
 
I actually had a live server go down before because a client was trying to perform a large search and restore from their archive. To prevent it from happening again I now have a script that moves the .zip and .dat files from the searchable folder and stores them into another folder so that large searches don't bring down the live server. When clients want to perform searches, if they can give me the information they are looking for I restore little by little until finished or if they prefer to search themselves then I move their archived data to another box while they perform the search and then move over any data they need back to the live one.
 
Just wanted to mention this so that you can check your searches and make sure they don't cripple your server if your client decides to perform a large search. It has been a while since anyone needed to search the archive so maybe this isn't an issue any longer.
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Paul White Replied
Thanks. I had similar issues with pulling large Zips from the Archive. I had to do it in batches. was very tedious. Glad to know i can run it using the free version.
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